8 FREE Tools to Help Your Ministry Succeed

The Impossible Repair?

Have you ever tried to complete a task without the right tools? 

I recently had that experience when I attempted to repair the heater core on our 2011 Honda Odyssey. For some reason, it only provided heat on the passenger side, which is an uncomfortable problem in our frigid Canadian winters!

After checking all the easy stuff off the list, I read that flushing the core could potentially fix the issue. It looked like an easy enough process on Youtube. Remove the hoses from the core, flush, replace the hoses and refill the coolant. 

Simple right? Wrong. 

The hoses were in the most awkward place ever. It was almost as if the design team thought they’d be funny! I could reach the hoses only if I bent my body just the right way and twisted my hand awkwardly through a tiny gap meant, I could only surmise, for the arm of my nine-year-old son. 

Once that passage was successfully navigated I encountered what would be the most frustrating and time-consuming part. Hose clamps. And not just any hose clamps, tiny, stiff, mocking hose clamps. It took me hours of attempts with a pair of needle nose pliers to get it loose enough to get the hose off.

But once that monumental milestone was reached and the whole thing was flushed, I was faced with having to get the clamps back on! 

It was at this point, I thought, “There must be a better way. There must be some tool that I could use that would make this easier!” So, I jumped onto Amazon, did a quick search, and guess what? There was. Hose clamp pliers. Best $18 I have spent in a long, long time.

The Challenges of Ministry

You know, sometimes ministry can feel like that project. You are grinding away at something or attempting to bring to fruition your vision for groups, and you’re struggling because you lack the tools to make the job easier or, in some cases, doable.  

Perhaps you are sitting at your desk thinking, “There must be a better way!” or maybe, you’ve found a tool, but the cost makes it prohibitive! You wouldn’t believe how many free tools exist to help us take our small group ministries to the next level. The challenge, at times, is finding them in the vast digital landscape of the internet! That is where this blog post comes in.

Give ordinary people the right tools, and they will design and build the most extraordinary things.

8 Tools You Won't Believe are Free!

1. Otter AI

If you’re anything like me, keeping track of everything that was said or talked about in a meeting (especially if they are long) is difficult. This clever tool automatically captures meeting notes and transcribes them in a central, secure, and searchable location.

2. Convertio

Ever find yourself in a situation where you have a file but need it in a different format? I have. That’s where this tool comes in! This powerful file converter does it all, supporting over 25600 conversions between more than 300 different formats.

3. RemoveBG

Have a fantastic image you want to use for a small group promo event but don’t want the kid picking his nose in the background? This tool is for you! Remove backgrounds automatically in 5 seconds with one click.

4. Pexels

This website is an absolute cornucopia of royalty-free stock images and videos. If you need a photo or a video for a killer small group promo, you will find it here.

5. Tiny Wow

Honestly, I cannot believe this tool is free. There are just too many things to mention here. It’s like a digital buffet for tools to help you with your files. Just check it out and bookmark it.

6. I love PDF

Every single tool you could need to work with PDFs without an expensive subscription. Produce documents your leaders will want to read and learn to love PDFs again!

7. Signature Hound

Create the perfect email signature with this fantastic tool to level up your messages in whatever email client you use!

8. Bitly

Sometimes the URLs created for the locations we want our people to visit are ridiculously long and complicated! Use Bitly to shorten and even create custom URL’s that point to where you want them to go without the 45-character address!

What is Your Favourite Ministry Tool?

Have a tool in your toolbox that isn’t listed here? Drop a link in the comments below and let us know! These are just a few free tools that have been game changers for me as I lead people toward community.

And for those wondering. No, I couldn’t fix the heater core, but I learned a valuable lesson about the importance of having the right tool for the job


  • Jeremy Sauve

    Jeremy Sauvé currently serves as the Associate Pastor at The Bridge Church in Ottawa, Ontario, Canada. Alongside his wife, Amanda, he lived abroad for several years, first in Ulsan, South Korea as an ELC teacher and then in Aberfeldy, Scotland, where he was the Head Chef of a café. During this time away, they both grew to profoundly value the importance of community in their lives. As a result, upon returning to Canada nearly 17 years ago, building community has been at the core of Jeremy’s passion; first as a Youth Pastor and now as an Associate Pastor. He is committed to helping people create, or find, intentional community where they can be fully known and fully loved.

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Daniel Thomas

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Daniel serves as Executive Pastor at Community Church of Mountain City, TN.  Daniel and his family are on a mission to establish roots within their community, fight for peace and serve well.  He serves as our Connections Director in laying the groundwork for Circles. He loves great coffee and traveling with his wife Tia and two children, Deklan and Aden



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